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Summarizing, Paraphrasing, & Quoting

Academic writing requires authors to connect information from outside sources to their own ideas in order to establish credibility and produce an effective argument.

Sometimes, the rules surrounding source integration and plagiarism may seem confusing, so many new writers err on the side of caution by using the simplest form of integration: direct quotation. However, using direct quotes is not always the best way to use a source. Paraphrasing or summarizing a text is sometimes a more effective means of supporting a writer’s argument than directly quoting. Taking into consideration the purpose of their own writing and the purpose of utilizing the outside source, authors should seek to vary the ways in which they work sources into their own writing.

Sample Contextualizing for the Source

Being Fluent with Information Technology explores why people need to understand and utilize information technology. Published by The National Academies in 1997, the book is written by the Committee on Information Technology and Literacy, including Lawrence Snyder, University of Washington, Chair; Alfred V. Aho, Lucent Technologies, Inc.; Marcia Linn, University of California at Berkeley; Arnold Packer, Johns Hopkins University; Allen Tucker, Bowdoin College; Jeffrey Ullman, Stanford University; Andries Van Dam.

Why is it important to avoid dropped quotations?

A dropped quotation—a quote that appears in a paper without introduction—can disrupt the flow of thought, create an abrupt change in voice, and/or leave the reader wondering why the quote is included.

Instead of creating an unwelcome disruption in their paper’s cohesiveness with a dropped quotation, thoughtful writers should employ strategies for smoothly integrating source material into their own work.

What does it mean to paraphrase?

When paraphrasing, a writer uses his or her own words to restate someone else’s ideas. Paraphrasing does not mean simply changing a few of the original words, rearranging the structure of the sentence, or replacing some words with synonyms. A paraphrase should explain a borrowed idea in the writer’s own voice but must also remain true to the message of the original text.

Summaries tend to be interpretive. They give the author's critical evaluation of the source. Would your summary differ, for example, from the following summary of The Wizard of Oz? Transported to a surreal landscape, a young girl kills the first woman she meets and then teams up with three complete strangers to kill again.

Like paraphrasing, summarizing involves reporting someone else's ideas in your own language. Unlike paraphrasing, however, summaries allow you to sort through the information in the secondary source and report only what you consider to be essential. A summary is therefore much shorter than the original, whereas a paraphrase may be the same length. In addition, you do not need to cite particular pages when summarizing a source.

As with most other skills, practice is the best way to become effective at paraphrasing. Also, you may need to write several drafts before developing one that accurately reports the author's intentions in your own words.

Note also that if you cite three or more words from the original or even one word that was coined by the author, you should acknowledge your indebtedness by placing quotation marks around the borrowed terms.

Learn how to integrate the words and ideas of others into your documents without losing your voice and focus.

Over the years, conventions have evolved regarding how writers should acknowledge and integrate the ideas and works of others.

This section on annotating, summarizing, paraphrasing, and quoting sources explains how to develop an annotated bibliography, and it explains how this effort can help you to manage your time and help create a focus for your research report.

What is a summary?

A summary uses the writer’s own words to concisely explain the main point(s) or major argument(s) of a source or passage. Key words and main ideas from the original text should be used to create a brief, accurate review of the source’s original ideas. A summary does not include minor details, and therefore, should be significantly shorter than the original text. Summarized material should be integrated into the writer’s work using a signal phrase, which informs the reader of the source’s author(s), title, and/or origin.

Paraphrasing, on the other hand, involves rearticulating someone else's ideas. As a student, you routinely paraphrase your instructors' lectures and the contents of textbooks.

Exams, in one sense, are one large paraphrase in that they require you to review and restate material from assigned readings and lectures. Of course, when you paraphrase, you want to be careful that you do not alter the author's original message, eliminate any significant background information, misrepresent the author's intentions, or copy the original wording too closely.

Why is it important to use only the most vital part of a quote to support your point?

Although the use of direct quotations from reliable sources contributes to the credibility of the writer, the use of lengthy quotes can dilute the writer’s voice as well as remove attention from the writer’s point.

Judicious writers should concern themselves not only with the quality of quoted material, but also with the quantity. Careful selection of the most vital words and phrases from a quotation can contribute to the writer’s ability to support their ideas clearly and concisely.

When is it appropriate to rely on a direct quote? You might want to directly quote a source

  1. If the quoted material goes to the heart of your discussion or argument.
  2. If it is so well-written that it cannot be condensed further.
  3. If it contains a dramatic eyewitness account of an event.
  4. If it is written by a prestigious author or philosopher.
  5. If it contains relevant statistics.
  6. If you cannot paraphrase or summarize the quote more effectively in your own words.

While documentation styles differ in their formats and procedures, they all agree on one point: You must ensure that your readers know when you are borrowing from secondary sources. Remember, in particular, that readers read from left to right.

They should not–and truly cannot–be expected to read backwards to determine just how much of a paragraph or section is borrowed from a secondary source. For example, note the confusion a reader would have in evaluating Theresa Lovins's interesting essay, "Objectionable Rock Lyrics":

What does it mean to paraphrase?

When paraphrasing, a writer uses his or her own words to restate someone else’s ideas. The borrowed idea should be presented in the writer’s own voice but must remain true to the message of the original text. A paraphrase should clearly and accurately communicate the most important points of a text without integrating outside ideas.