Visual Progress Report

The Visual Progress Report is a progress report–a description of the work you have completed and have yet to complete in order to finalize your Recommendation Report.


Context

The Visual Progress Report is the seventh module in an eight-week long group project that involves a Consultancy Simulation.

In business and academic contexts, people give progress reports to their supervisors, clients, and teachers. These reports may be given in face-to-face meetings. Sometimes–especially when they want to widely distribute a message–employees automate their presentations.

Outcomes

Students will learn to

Instructions

According to Alley and Neeley (2005) a well-structured presentation is based on three assumptions:

  • visual aids are needed for parts of a verbal presentation,
  • the purpose of each slide is to enhance the audience’s understanding (slides are not the speaker’s notes), and
  • slides are not handouts.

Your team will create one deliverable for this assignment: 

  • a visual progress report using Word, Google slides, Keynote or another presentation application of your choice that describes the work you have completed and have left to complete.

Alley, M., & Neeley, K. A. (2005). Rethinking the design of presentation slides: A case for sentence headlines and visual evidence. Technical communication52(4), 417-426.

The medium for the progress report is an online presentation tool. You are free to choose any presentation tool you like, such as Microsoft’s PowerPoint, Google’s Slides, or Apple’s Keynote.

Additionally, this assignment requires that your team automate your presentation. There are several ways to do this: presentation software or screen recording.

Presentation Software

Screen Recording

  • Use a screen capture program such as Screen Recorder & Video Editor | Screencast-O-Matic or to record your presentation.
  • Use Zoom to build a team presentation. You can hold a meeting in Zoom (set it to record) then talk through your presentation with each person talking about a slide or two.

Required Content

  1. Cover (Group Name/Names of Team/Roles)
  2. Purpose
  3. Executive Summary
  4. Introduction
    1. Visualize the problems and stakeholders.
  5. Methods
    1. Primary Research
    2. Textual Research
  6. Results
  7. Current status
    1. Assess group’s progress/current status
      1. Feel free to link out to your revised Team Charter and shared Annotated Bibliography)
    2. Describe work left to be completed
      1. A Gantt Chart is recommended.
    3. Identify any potential problems, obstacles, or barriers to completing the project on time (and identify solutions if you have them)
  8. Conclusion
  9. References

Suggestions 

  1. Don’t just regurgitate past lines (purpose statements, summaries, etc.). Rethink/rewrite/revise. Make it sharp. Make it visual!
  2. Remember: this is a visual progress report! One weakness of many presentations is an overreliance on textual content. The problem with that approach is people in the audience stop listening and read the screen.

Recommended Schedule

ScheduleAssignments & Suggested ActivitiesReadings
One Week
Effective Use of PowerPoint in Professional & Technical Presentations

Submission Guidelines

  1. Each of you are required to upload a paragraph or two (100 words max) that
  2. Put a link to your presentation at the Group Project Page.
    1. Add the link as well to your TOC at your Project Management Portfolio.
  3. The Project Manager should coordinate with the group to find a time to meet with me via Zoom to discuss your Visual Progress Report. We need to meet by EOB on 4/2. I prefer afternoon meetings but am flexible. Once a time is set for the group send me a Zoom invite.  Note: If not everyone can be present that’s ok but the goal is for all to be present. We’ll need about 20 minutes but sign up for 30 at Zoom.

Reminder
When you share Google Folders/Docs with peers and your instructor, double check that all required documents are shared given Edit permissions (rather than simply share).

Your instructor may want (1) to provide feedback directly on your portfolio at the Google site; (2) share your team’s work with other teams/people; (3) assign peer review of student work across teams.

Additional Resources