Diction refers to word choice. Word choice problems may confuse your reader or make your reader lose trust in your ability to write knowledgeably about your subject.

A diction problem happens when you use a word in the wrong context or use a word that does not mean what you intended it to mean in that situation. Diction or word choice always depends on context.

Word choice problems can arise for a number of reasons. Here are several:

  1. Relying on the thesaurus. Sometimes students use a thesaurus to make writing seem more insightful. But using a thesaurus can lead to inappropriate or ineffective word choices:
    • You may misuse a word you have just learned.
    • You may use a word that has connotations of which you are unaware.
    • You risk using a word in a grammatically incorrect way.
  2. Overlooking connotation. Words have two levels of meaning. The first is the common meaning, found in the dictionary definition. That’s denotation. The second level of meaning is connotation. Connotation refers to the emotional resonance or tone of words.
  3. Using homonyms (or almost-homonyms). Homonyms are words that sound alike when spoken, but are spelled differently and mean different things (e.g. their/there/they’re). Almost-homonyms can also slip into your writing when you’re writing something that you’ve only heard verbally before.

As discussed at Rhetoric @ Writing Commons, a writer’s rhetorical situation—the audience, purpose, context, genre, and media–for a piece of writing shapes (and limits) content. The writer’s rhetorical situation defines

  • the genre that is most appropriate to employ
  • the research methods used to generate and test knowledge claims.

Additionally, at a more granular level, a syntactical level, the rhetorical situation for a communicative situation defines word choice. For example, if you deduce your rhetorical situation is formal (as opposed to informal), you would want to avoid colloquialisms, slang, and contractions. In formal situations, you might want to delete personal words–take all of the emotion and personal references out of the text–and emphasize objective words. Or, maybe your audience is artistic, someone who prefers creative metaphors and surprises.

The words writers choose (AKA the writer’s diction) reflect the formality or informality of the rhetorical situation. Academic writing often calls for the use of formal diction, in contrast to the less formal language of everyday conversation. The use of conversational language and informal tone—writing as we speak—in academic papers or business documents is often too casual and may weaken the credibility of the writer. On the other hand, the use of language that is pompous or stuffy can make the writing sound overly complex. Utilizing language appropriate to the academic or workplace context can help to create balanced communication between writer and reader. When you sense your tone is too informal or stuffy, you can

  • Replace slang or colloquial (conversational) terms with precise, conventional language.
  • Replace informal conversational language with academically-focused language; the use of third-person point of view and appropriate terminology can often help with this process.
  • Simplify language that may come across as pompous or stuffy.

While the appropriateness of diction is chiefly measured in relation to your rhetorical situation for a text, you can become a wordsmith by also giving attention to the accuracy and specificity of your vocabulary.

To identify the most appropriate words for a rhetorical situation, consider

  • Replace abstract terms with concrete, sensory terms;
  • Employ figurative language (anecdote, narrative, simile, metaphor, dialogue, and personification);
  • Avoid archaisms, jargon, and cliches;
  • Evaluate whether your language is sensitive to gender, ethnicity, or disability.

Accedeverb—to agree or consent
Ex: I accede to your request for help.
Exceedverb—to go over an expected limit
Ex: If you exceed the speed limit, you may get a speeding ticket.
Acceptverb—to receive
Ex: I would like to accept this award recognizing my community service.
Exceptpreposition—not including, but
Ex: Everyone was invited to the party except me.
Adviseverb—to counsel or give advice
Ex: I advise you to choose a career that you will enjoy.
Advicenoun—a suggestion or opinion
Ex: His advice was appreciated for being both wise and useful.
Affectverb—to influence
Ex: The long dark winter affects her mood, leading to seasonal depression.
Effectnoun—the result
Ex: The effect of her strict exercise routine was visible, and she gladly bought new clothes in a smaller size.
Adverseadjective—unfavorable, harmful
Ex: The medication had an adverse effect, making it difficult to concentrate.
Averseadjective—unwilling or hostile
Ex: His averse attitude towards the proposal became evident when he voted against it in the session.
All readyphrase—two words meaning that everyone in the group is ready.
Ex: We are all ready to leave for work.
Alreadyadverb—by this time
Ex: When we arrived at the concert, the first band had already begun to play.
All rightadjective—satisfactory or acceptable
Ex: Though it wasn’t the best meal ever, she said that dinner was all right.
All rightadverb—performed in a satisfactory manner
Ex: He was confident that he did all right on his exam today.
All rightexclamation—indicated agreement or acceptance
Ex: All right, I will go on a date with you!
Note: All right is an informal word in any usage. The variant spelling Alright is very informal to the point of slang. Neither is appropriate for academic writing.
Altarnoun—ceremonial structure for worship
Ex: The couple stood near the altar when they were married.
Alterverb—to change
Ex: He altered the results of the test so that he appeared to have passed.
Appraiseverb—to estimate value or worth
Ex: He appraised the jewelry at close to a million dollars.
Appriseverb—to inform
Ex: The employee apprised the manager of the situation with the upset customer.
Ascentnoun—rise or going up
Ex: The ascent to the top of the hill left her breathless.
Assentverb—to agree
Ex: He assented to her request, agreeing to adjust the agreement as needed.
Ex: He nodded to indicate his assent to her proposal.
Assureverb—to promise
Ex: I assure you that he will be on time to his appointment.
Ensureverb—to make certain
Ex: In order to ensure his timely arrival to school, I walked my son to class.
Insureverb—to protect against loss
Ex: There are many companies willing to insure your car against damage.
Capitalnoun—money / wealth or the location of the government buildings
Ex: The governor had a lot of capital invested in his house in the capital city of Albany, New York.
Capitolnoun—the building that houses the government
Ex: The capitol building contained a museum and a gift shop as well as the government offices.
Cerealnoun—breakfast food
Ex: I enjoy eating cereal for breakfast.
Serialadjective—arranged in number order or sequence
Ex: In order to replace the broken part, she needed the serial number for the washing machine.
Citeverb—to quote
Ex: You must always cite your sources when doing research.
Ex: The site of the new building was near a busy highway.
Sightnoun—a view or to see
Ex: The blind man had lost his sight in an accident.
Coarseadjective—rough texture
Ex: His hands were coarse from a lifetime of working outdoors.
Coursenoun—a path or route
Ex: The course for the race took the runners right through the middle of town.
Coursenoun—a part of a meal
Ex: The second course included a salad.
Coursenoun—a step in a process
Ex: The course of treatment, though effective in the long term, made him quite sick in the present time.
Coursenoun—a class in a formal setting
Ex: He enrolled in a chemistry course during his first semester.
Complementnoun—the thing that completes or makes up a whole or the thing that seems to go with something else
Ex: Her shoes complemented her outfit since they were both the same color.
Complimentverb—to praise or flatter
Ex: She accepted the compliment with grace.
Consciencenoun—inner voice that advises about moral right and wrong
Ex: If she had listened to her conscience, she probably would not be in trouble.
Consciousadjective—awake or aware, deliberate
Ex: Though he had suffered a blow to the head, he was conscious enough to get a good look at his attacker. He made a conscious effort to remember the face.
Councilnoun—governing body
Ex: The council decided to close the road for the duration of the construction.
Counselverb—to give advice
Ex: He counselled her to think carefully about her actions.
Ex: She considered the counsel of her teacher carefully.
Desertverb—to abandon or flee
Ex: He deserted his wife when she needed him the most.
Desertnoun—a dry, often sandy, location
Ex: He made sure to bring plenty of water for his journey across the desert.
Dessertnoun—sweet food
Ex: Though she was full from her meal, she still ordered dessert.
Devicenoun—invention or mechanism
Ex: The device that allowed her to change the channels on the television had dead batteries.
Deviseverb—to create or design
Ex: He devised a plan for their escape from the dungeon.
Disburseverb—to pay out money
Ex: He disbursed the payment to the workers every Friday.
Disperseverb—to scatter over a large area
Ex: She dispersed the grass seed across the entire front yard.
Elicitverb—to evoke or draw out
Ex: Her speech was designed to elicit an emotional response from the audience.
Illicitadjective—against laws, rules, or custom
Ex: His illicit activities led to his eventual arrest, judgment, and prison term.
Envelopverb—to wrap around or conceal
Ex: When they reunited at the airport, he enveloped her in a warm embrace.
Envelopenoun—container for a written message
Ex: I wrote the address on the front of the envelope.
Every dayadverb—daily occurrence
Ex: I get up early every day, even if I don’t have to go anywhere.
Everydayadjective—common, ordinary, routine
Ex: She wore her everyday shoes to the store.
Note: If you can put the word single between every and day, you need the space between them. Ex: I get up every single day.
Fartheradjective/adverb—the comparative form of far; that is, more physical distance than something else from the starting point
Ex: Her new house is farther away than her old house, adding time to the commute.
Furtheradjective/adverb—in addition, more
Ex: If you need further instructions, feel free to ask!
Formallyadjective—in a formal or official manner
Ex: I would like to formally request your presence at this event.
Formerlyadverb—in the past, before
Ex: Though they had formerly dated during high school, they had been separated for years now.
Gratenoun—an opening covered by crossed bars
Ex: He told her not to step on the grate because her high heels might get caught.
Grateverb—to break down into smaller pieces
Ex: She grated the chunk of cheese into shredded cheese to melt on top of the pizza.
Grateverb—to irritate
Ex: Her squeaky voice grated on his nerves.
Greatadjective/adverb—above normal or average standards
Ex: The day spent at Disney was a great experience.
Holenoun—an opening
Ex: They dug a hole in the ground for the new tree.
Wholeadjective—entire, complete
Ex: She stayed at his side the whole time he was sick.
Implyverb—to suggest indirectly
Ex: Though she did not say anything, the disapproving expression on her face implied that she did not like his clothing.
Inferverb—to reach a conclusion
Ex: From her disapproving glare, he inferred that he should change his clothing right away.
Note: A speaker will imply or suggest something; a listener will infer or understand something—and sometimes those two messages are not the same!
Leanverb—to rest against
Ex: He leaned against the wall while waiting for the train.
Leanadjective—skinny, not fat
Ex: He was surprised to see that the weight lifter was lean—he had expected a burly, muscle-bound woman, not this waif-like slip of a girl.
Liennoun—a legal right or claim to property
Ex: When she bought the house, she didn’t know that there was a lien on the property; apparently, the previous owner had not paid the taxes on time.
Liableadjective—legally responsible
Ex: Because he had caused the accident, he was liable for the cost of the repairs.
Libelnoun—damaging written statement
Ex: The newspaper was sued for libel after it printed a story that contained false information.
Note: Libel is written words that are harmful to a person’s character; slander is the verbal equivalent of the same action.
Looseadjective—not fastened or tied down
Ex: His pockets jangled with the sound of loose change; combined with the loose waistband, he decided he would need a belt to hold his jeans in place.
Loseverb—to misplace
Ex: I cannot believe you lost your car keys again!
Minoradjective—of smaller relative importance
Ex: Compared to the accident, earthquake, and explosions that happened that morning, breaking her ankle while tripping in a pothole seemed a minor inconvenience.
Minornoun—an underage person
Ex: Though she turned 18 in a few days, she was still considered a minor by the courts.
Minernoun—a person who works in a mine
Ex: The miners worked diligently to pull the coal from the underground cave.
Patiencenoun—calm perseverance
Ex: When the man started yelling at her, she took a deep breath and reminded herself to have patience.
Patientsnoun—people receiving medical attention
Ex: The nurse turned his attention back to the list of patients; he had a lot of sick people to see this morning.
Personaladjective—private, individual
Ex: Her mind struggled with the luxury of a private jet, an aircraft specifically designed for her own individual use.
Ex: The CEO issued a memo instructing all personnel to attend a meeting in the afternoon.
Plaintiffnoun—person who initiates a lawsuit
Ex: The judge considered the plaintiff’s argument carefully before allowing the defendant to speak.
Plaintiveadjective—showing suffering or discomfort
Ex: The sick child let out a plaintive wail of unhappiness as she rubbed her stomach.
Populousadjective—densely populated or filled with many people
Ex: Hong Kong is known for being populous, with residents living very close together in tall apartment buildings.
Populacenoun—the general public or population of a place
Ex: The populace showed up in large numbers on election day.
Proceedverb—to continue
Ex: Before she could proceed with the exam, she had to fill out some paperwork first.
Precedeverb—to go before
Ex: The paperwork preceded the actual exam—and she was glad to have more time to relax while filling out forms before getting started officially.
Precedencenoun—priority of importance, order, or rank
Ex: In the emergency waiting room, the man with the heart attack took precedence over the boy with the sniffles.
Precedentsnoun—earlier events used as an example
Ex: The Supreme Court’s decisions have set many precedents throughout history; these court cases will set the rules for similar cases in the future.
Principaladjective—main or most important
Ex: Though she had learned many things on her trip, the principal lesson was never give her passport to anyone.
Principalnoun—a person in charge of a K-12 school
Ex: After the fight, the boy was sent to the principal’s office for his punishment.
Principlenoun—a law or rule or guideline
Ex: Though she wanted to forgive him for his mistakes, she was having difficulty—there were moral principles to consider!
Stationerynoun—writing material
Ex: Knowing how much she loved to write letters, he gave her a lovely stationery set for her birthday.
Ex: After a week on the sailboat, she found herself longing for a stationary pier that would not move with the motion of the waves.
Thanconjunction—showing comparison
Ex: Though she is the younger child, she is taller than her older brother by a few inches. He is faster than she is, though.
Thenadverb—at that time
Ex: First, we will go to breakfast, and then we can go to the store.
Theirpronoun—possessive form of they
Ex: The party was at their favorite restaurant. It was their 30th anniversary.
Thereadverb—at that place or point
Ex: Everyone wanted to be there on time. There would be a brief performance at the start of the party.
They’repronoun—contraction of they+are
Ex: They’re so happy with one another; they’re a model of successful marriage for all of their friends.
Topreposition—word before an infinitive
Ex: He knew that in order to dance in the ballet, he needed to go to his lessons.
Tooadverb—also or to an excessive amount
Ex: She wanted to go too, but there were already too many people in the car.
Twonoun—a number
Ex: The reservation was for two people.
Waivernoun—a release form
Ex: In order to skydive, she had to sign a waiver stating that she would not sue the company.
Waververb—to fluctuate or shake
Ex: Though he could be persuasive, she resolved not to waver from her position.

What reference works can make word choice easier?

  • Dictionary (electronic or paper): Each entry provides the word’s definition(s) and an explanation of the word’s usage. Careful consideration of a word’s meaning (its semantic connotation) and its context should guide decisions about the word’s appropriateness.
  • Thesaurus (electronic or paper): Each entry provides a list of synonyms—words that have similar meanings. When a word does not fit the context as well as it should, but the general meaning should be preserved, a thesaurus can provide a synonym with a shade of meaning that is more suitable.

Why should abstract terms be replaced with concrete, sensory terms?

The goal of a writer is to communicate ideas clearly. Since language that refers to intangible or immeasurable qualities can obscure meaning, abstract terms should be replaced with concrete terms. Language that connects with tangible and sensory (taste, smell, touch, sight, and sound) is easier for readers to understand and relate to.

How can a sentence be revised to include more concrete language?

  • Replace abstract terms with words that have clear, direct, and precise meaning.
    • Abstract: The case sought to establish equality for people of all sexual orientations.
      • Equality can mean a variety of things to different people: What does equality mean in this instance?
    • Concrete: The case sought to legalize gay marriage.
  • Use language that appeals to the senses.
    • Abstract: The waiting room was unpleasant.
      • What makes this setting unpleasant? Replace this term with specific descriptive language.
    • Concrete: The waiting room was cold, antiseptic-smelling, and crowded with sick people who were coughing, groaning, or crying.

How might you engage your reader by incorporating more figurative language (anecdote, narrative, simile, metaphor, dialogue, personification and such)?

“All the world’s a stage”—have you ever wondered why people remember and quote lines from Shakespeare so much? One of the reasons is because he used figurative language very effectively in his writings. You may have heard the term “figurative language” before, and perhaps when you heard it you were in a class analyzing novels or poetry. But figurative language is not just used in literature: you can employ it in your essay writing to great effect. Figurative language adds color to your writing by taking your words and applying them to other, often unexpected, objects or concepts. By using figurative language, you can create vivid images in your reader’s mind that will not only give your writing a more distinctive style and make it more enjoyable to read but will also help make your argument more convincing. So what exactly do these terms—metaphor, simile, and personification—mean, and how can they be used?


A metaphor is a figure of speech that identifies one thing with another. Metaphors do not use “like” or “as” but equate the two terms you are comparing. Effective metaphors capture your reader’s attention, and by creating strong, clear, interesting images, help the reader better understand and remember your point.

  • The financial crisis in America was a tsunami whose waves of destruction battered the economies of countries all over the world.
  • Racial injustice is a disease that never seems to be cured.


A simile is a particular type of metaphor that compares two objects that are essentially not like one another. A simile, unlike a metaphor, introduces this comparison with the words “like” or “as.” My essay’s introduction is like the first sip of a fine wine—that is a simile; My essay’s introduction is the first sip of a fine wine—that is a metaphor. Used sparingly, similes can help your statements stand out and evoke thought-provoking images for your reader:

  • The fast food industry’s attempts to offer healthy menu options are like the 11th hour plea bargain of a death row inmate.
  • “Writing a book is a horrible, exhausting struggle, like a long bout of some painful illness” (Orwell 316). [1]


Personification is giving animals, inanimate objects, and ideas human form, personality, or emotion. Though you would not want to employ personification too much in an essay (just as you also have to be careful about the frequency of your similes and metaphors—too many can make your writing tedious or pretentious), one or two uses of personification can make your writing more interesting and rhetorically effective.

  • With funding tight in many school systems across the country, art programs are being pick-pocketed by science and math programs.
  • The past will always come knocking on the politician’s door.

Here are some key things to remember when using figurative language:

  • Make your images clear, precise, and understandable (you want to interest and maybe intrigue your reader, not confuse him/her).
  • Stay away from clichéd comparisons (what’s the point of using figurative language if you’re just going to recycle the same tired metaphors?).
  • Avoid using too much figurative language (a little goes a long way).  

Figurative language can be used in any part of your paper.  Because it is more dramatic and visual than a direct statement in everyday language, it enables you to better arrest your reader’s attention and perhaps cause him/her to pause and think more about your assertions.  Metaphors, similes, and personification can help you better convey complex and abstract ideas because you are attaching these abstract ideas to an image and in that way making it more concrete and understandable. Figurative language can also just make your writing more pleasurable to read and consequently more likely to gain your reader’s thoughtful consideration.  We all like to be entertained, even in just little ways, and are more likely to pay attention to things that seek to interest us.

Now go be the Shakespeare of essay writing.

[1] Orwell, George. “Why I Write.” A Collection of Essays. Orlando: Harcourt, 1981. 316.

Why is it important to use language that is sensitive to the target audience?

When writers use language that implies a biased or judgmental attitude, the audience may take offense and be less apt to listen to the writer’s argument. Language that is insensitive to gender, ethnicity, or disability should be avoided. Just as writers hope their audience will be willing to respect their point of view, they need to respect the diversity of a broad base of readers. Language that is inclusive and fair may contribute to the credibility of the writer and uphold the audience’s sense of dignity and self-worth.

What edits will help to promote sensitive, fair language?

  • Use gender-inclusive language:
    • he or she instead of he
    • humankind instead of mankind
    • garbage collector instead of garbage man
    • server instead of waitress
  • Use correct or accepted racial and ethnic terms:
    • African American instead of colored or Negro
    • Asian instead of Oriental
    • American Indian or Native American instead of Indian
    • Native Alaskan or Inuit instead of Eskimo
    • Hispanic instead of Spanish
    • Latino instead of Mexican
  • Use language that respects people for who they are or recognizes a specific ailment:
    • persons with disabilities instead of handicapped, challenged, disabled, or retarded
    • visually impaired instead of blind
    • persons with hearing loss instead of deaf individuals
    • mentally ill instead of crazy, moron, or loony
    • those with arthritis instead of arthritis sufferers
    • people with diabetes instead of diabetes patients 

How can inappropriate words be replaced with appropriate words?

  • Determine which word or words are not appropriate, such as those that:
    • are not in harmony with the rhetorical situation
    • interfere with the meaning of the sentence 
    • may offend the reader 
    • have been chosen incorrectly following a spell check
  • Evaluate the factor(s) that makes the word(s) inappropriate.
  • If a slight change of meaning is needed, use a synonym that better suits the context.
  • If the wrong word has been chosen, use the language, message, and tone of the surrounding sentences to guide the choice of a completely new word. • Reread the sentence or passage in which a word or words have been replaced to check for proper meaning and word flow.
  • Instructors, peers, writing center consultants, or librarians may be able to provide guidance with appropriate word choice, and they can often provide assistance with the use of suitable reference works.

Why is it important to rephrase awkward word order?

Since the goal of academic writing is to communicate with clarity, writers should build sentences with words and phrases that flow smoothly. Words that are missing, misplaced, or out of order can make the writing sound disjointed or send an unintended message. Reread each sentence carefully or read the paper aloud to check for awkward wording.

Editing Diction

When you read your own writing, make sure that you know the meaning of every word you use. Make sure that your words are all suited to your writing situation. In a formal college essay, for example, you might not use the word “ginormous,” because it is not as formal as “enormous.”

When you ask someone else to read your writing, ask someone you can trust to be honest in critiquing your work. Tell that person about the writing assignment and ask them if they think your word choice is appropriate.

  • Look for missing words or phrases: A missing word or phrase can obscure meaning and cause confusion. Insert missing words or phrases to complete the intended thought.
  • Look at word order after revising: Minor revision of a portion of a sentence can cause a major problem with word order. Reread each sentence after it has been revised to ensure that it still makes sense.
  • Look for misplaced or dangling modifiers: If a modifier is misplaced or is modifying a subject not mentioned in the sentence, the message could be misleading or confusing to the reader. Place modifiers as close as possible to the object being modified.
  • Look at subject-verb order: The English language usually follows the pattern subject-verb-object (SVO), but other languages may follow different patterns. Non-native English speakers may need to check their sentences for appropriate syntactical construction.
    • Example of SVO: The scholarly article explains theories on global warming. Subject = article; Verb = explains; Object = theories
    • Example of OSV: Theories on global warming the scholarly article explains. (awkward)

Diction & Subjectivity

Finally, it is worth nothing, that even after all of your hard work the words you use may evoke in your readers reactions beyond your wildest imagination. People have histories and those histories are narrated by a never ending stream of words that have gone underground, become embodied, and abbreviated.

“Words strain,
Crack and sometimes break, under the burden,
Under the tension, slip, slide, perish,
Decay with imprecision, will not stay in place,
Will not stay still.”

T.S. Eliot, “Burnt Norton”


Try it! Which of the following sentences has a negative view of the topic?

 A. Animal testing is an effective way to research new treatments.

B.Sadistic animal testing constitutes cruel and unusual punishment even if it does help develop cures.

C.  Scientific tests on animals are a necessary evil in pursuit of medical progress.

D.   Many life-saving scientific breakthroughs are the result of animal testing.

E.  Animal testing is one way to develop much-needed cures.

Related Resources

When writing an original paper, you want to ensure that your voice takes center stage. The reader should hear your voice, not the voice of a distinguished professor and not the voice of your best friend. While you want to avoid being overly conversational in most academic writing, you certainly want your voice to be driving the paper. After all, the reader wants to hear you! This section addresses the common mistakes that can cause writers to lose their voice in an essay. By reading about archaisms, jargon, and cliches, you can develop a sense of the types of rhetorical choices that distance readers. The key is to determine the type of persona called for by an assignment or writing prompt, identify your audience, and then try to develop your own voice within these contexts.